CLINICAL WORKFORCE MANAGEMENT SOFTWARE

MANAGE TIME (AND TIME OFF)

You need to deal with important things in the moment, not tomorrow afternoon. StaffReady runs on the cloud and runs on any modern device, so it's there when you need it: on your phone, laptop, or desktop. At the soccer game looking to trade a shift? No problem. Dropping someone off at school and a sick request comes in? No problem. Even at work, StaffReady is secure, consistent, reliable, and effective. With our feature set, it's no wonder StaffReady has a 95% Net Promoter Score amongst users and administrators.

MANAGE CHECKLISTS WITH EASE

STAFFREADY CHECKLIST

StaffReady has an integrated cloud-based turnkey solution for you that will allow you to manage your daily, weekly, monthly, and annual tasks in an organized, efficient solution. 

Always have documents scheduled and completed on time

 Pharmacy:

• USP <797>, <795>, and <800> Compliance
• Medication Unit Inspections

 Laboratory:

• CAP/TJC/CLIA Inspections
• Quality Assurance Activities

MAKE SCHEDULING EASY

STAFFREADY SCHEDULING

Simplify the scheduling process and eliminate errors. No more spreadsheets, manual PTO requests, or paper schedules with whiteout and highlighting. Create and manage your employees’ schedules on the go and approve requests wherever you are.  

• Demand and skills-based scheduling
• Transparent scheduling across the organization
• Auto-create schedule based on location and skillset

MAKE DOCUMENT SIGNATURES & DISTRIBUTION EASY

STAFFREADY DOCUMENT CONTROL

Document control can get out of control fast if you don’t have a system in place. Various versions of documents, complicated review processes, and finding what you need can make for a stressful situation. StaffReady’s Document Control takes the hassle out of paperwork while still retaining a robust audit trail. Create and edit documents, send them for approval, and review in any location at any time. We help you manage documents with ease so you can focus on what matters most.

STOP WORRYING ABOUT CITATIONS

STAFFREADY COMPETENCY

Stop drowning in paperwork and start automating your competency program. You’ll never have to worry about when someone is due for an assessment. Get your employees properly trained, automatically maintain training records, and always be in compliance.

• Dashboard to easily monitor progress
• Easily provide training docs for inspection audits
• Bulk sending options for newly published training docs

INSPECTION MANGEMENT

INSPECTIONREADY

InspectionReady expands on the integrated experience of utilizing ScheduleReady, the fully integrated suite of StaffReady modules. InspectionReady functionality allows you to upload standard checklists to StaffReady for inspection management from local, state, federal, or other regulatory bodies. Once loaded, checklist items can be assigned and disseminated automatically to staff based on job skill, competency, and type. All staff have access to their web portal listing checklist items for completion, with centralized dashboards for managers to monitor progress and status.

InspectionReady allows management the ability to feel prepared for an inspection, monitor status in real-time, and benefit from soft-AI features that provide alerts, flags, and notifications on how best to prepare for your inspection. InspectionReady is located online with portals for all staff to have 24/7 access.

Please contact us for additional information regarding utilizing ScheduleReady with your existing modules or being introduced to the StaffReady modular platform.

FULLY INTEGRATED FUNCTIONALITY

SCHEDULEREADY

Introducing ScheduleReady, the integrated functionality tying all StaffReady modules together with the staff schedule being at the core. With the StaffReady Scheduling module as the foundation, ScheduleReady integrates data from all four StaffReady modules to provide critical information for better decision-making. For the first time, you can be confident in having your staff ScheduleReady: right person, right place, right training, right time.

ScheduleReady creates significant economies of scale by reducing double-entry and allows for the speedy completion of staff scheduling, policy and procedure management, and the coordination, storage, and dissemination of training and assessments. All modules are located online with portals for all staff to have 24/7 access.

Please contact us for additional information regarding utilizing ScheduleReady with your existing modules or being introduced to the StaffReady modular platform.

• Dynalife DX
• Legacy Health
• Viracor

Ringo’s Vendor Management System (VMS) is built specifically for healthcare organizations to streamline staffing operations, automate compliance, and improve workforce efficiency. The vendor-neutral, AI-powered platform centralizes scheduling, credentialing, invoicing, and reporting—reducing administrative burden, controlling labor costs, and improving fill rates. Below are some key ways Ringo helps healthcare systems and staffing partners optimize their operations:

• Procuring Contract Healthcare Staff: Ringo’s VMS centralizes the procurement of contract clinicians and staff across multiple vendors. Healthcare organizations gain visibility, improve response times, and ensure full compliance with regulatory standards.
• Rate Card Management & Cost Optimization: Standardize labor costs through automated rate card management and approval workflows. Ringo helps maintain pricing consistency across departments.
• Automated Job Distribution: Post once, reach many. Ringo automatically distributes open roles to approved vendors—reducing manual work, increasing competition, and improving fill rates.
• Automated Timekeeping & Approval: Eliminate manual time entry errors through automated tracking and approval workflows. Ringo ensures accuracy for both staff and vendor submissions.
• Consolidated Staffing Vendor Invoicing: Simplify billing by consolidating all vendor invoices into one transparent statement. Finance teams gain accuracy, visibility, and audit-readiness.
• Invoice Compliance Audits: Automate compliance checks to ensure all invoices match contract terms and approved timecards—helping prevent overbilling and maintain vendor accountability.
• Shift Scheduling & Forecasting: Predict staffing gaps and automate shift scheduling using AI-driven forecasting to reduce overtime and ensure optimal coverage.
• Rate Card Management & Cost Optimization: Standardize labor costs through automated rate card management and approval workflows. Ringo helps maintain pricing consistency across departments.
• Credentialing & Compliance Management: Centralize and track licenses, certifications, and credentials with automated alerts for expirations—keeping organizations audit-ready.
• Workforce Analytics & Reporting: Gain real-time insights into vendor performance, labor costs, and fill trends for data-driven workforce planning and improved ROI.
• Vendor Performance Evaluation: Evaluate vendors based on fill rates, compliance, and responsiveness to identify top performers and strengthen accountability.

• Site Directors & Operations Managers: Oversee staffing levels, vendor performance, and budgets through centralized dashboards that improve visibility and efficiency.
• Staffing Firms & Vendor Partners: Access open roles in real time, track performance, and manage placements transparently through Ringo’s vendor-neutral platform.
• Hiring Managers & Department Leads: Simplify job posting, approval, and tracking to accelerate hiring and ensure department coverage with qualified talent.
• Finance & Compliance Teams: Consolidate vendor invoices, automate audits, and maintain full billing accuracy and compliance visibility.
• Chief Operating Officers (COOs): Streamline workforce operations, automate reporting, and improve vendor accountability across the enterprise.
• Human Resources Leaders: Automate credentialing, onboarding, and compliance workflows to enhance accuracy, reduce manual work, and retain staff.
• Information Technology (IT) Directors: Integrate Ringo’s Vendor Management System with internal systems like HRIS, payroll, and scheduling tools while maintaining data security.
• Chief Financial Officers (CFOs): Gain transparency into contract labor costs, enforce budget discipline, and optimize vendor partnerships for financial efficiency.
• Medical Group Administrators: Coordinate staffing across specialties and locations, ensuring the right clinicians are placed efficiently and compliantly.
• Risk Officers: Monitor expiring credentials, maintain up-to-date documentation, and automate tracking to reduce regulatory risks.