HEALTHCARE SCHEDULING TOOLS

Not every area within a hospital or health system takes the same approach to scheduling shifts. Some do cyclic schedules, self-scheduling, on-call, etc., and some do a combination of strategies. No matter what you do, Smart Square has you covered.

• Cyclic Scheduling: Application of repeatable patterns
• Self-Scheduling: Selection of shifts to build core staff schedules
• Pre-Posting: Posting and selection of open shifts requiring manager approval
• Open Shift Management: Automated and patented open shift management and incentive program
• On-Call Scheduling: Supports pre-scheduled on-call needs, including on-call self-scheduling
• Rapid Shift Recruit: Text-based recruiting platform for fast-approaching shifts

BUSINESS INTELLIGENCE TOOLS

Smart Square provides access to timely, actionable information. This ensures managers are empowered to spot the emergence of negative trends and make adjustments to fix the problems.

It also gives all of leadership a single source for data, or as we call it, a single version of the truth.

• Schedule Dashboard: Allows managers to evaluate staffing outcomes and trends, helping to pinpoint opportunities for additional focus, such as overtime.
• Financial Dashboard: Provides daily productivity outcomes, comparing actual worked hours to budgeted hours and costs for both variable and fixed hours.
• Variance Dashboard: Blends the Schedule and Financial Dashboards, providing the reasons behind the variances between scheduled and actual hours worked, helping managers identify trends such as staff members clocking in earlier or staying later than their scheduled time.

• Ballad Health
• Nebraska Health
• Penn State Health 
• University of Kansas Health System
• SSM Health

How Works Solves Your Most Critical Staffing Challenges

Whether you're looking to expand your staffing source pool, increase nurse engagement with incentive, float, and internal travel programs, drive nurse and clinician retention, or eliminate the costly, manual processes that slow hospitals down, Works has you covered.

SOURCE TALENT DIRECTLY

Stand out in a competitive environment by connecting with qualified clinicians at a significantly reduced cost.

REDUCE NURSE TURNOVER

Let nurses pick the best shifts for their unique needs based on pay, benefits, schedule, floatability, and geography to prevent burnout and departure from the bedside.

REDUCE STAFFING COSTS AND RISKS.

Understand the current health of your contingent workforce, and identify performance challenges across all labor sources. With proactive outreach to best-fit clinicians, and advanced visibility into supply and demand shifts, it's easy to reduce unexpected costs and last-minute fire drills.

STREAMLINE CONTRACT STAFFING PROCESSES.

Quickly and easily source and onboard external resources, including compliance, onboarding, and payments, in days not months. Keep clinicians and management on the same page with automated workflows and approvals, and timely mobile notifications.

WORKS OnDemand

Make flexible staffing a differentiator for your hospital

Maximize your flexible workforce with Works, an intelligent solution designed for more cost-effective and efficient hiring practices across all contingent labor sources. Unify all your labor pools, then facilitate cost-based matching and dynamic shift pricing to optimize incentive shift, float pool programs, and agency staffing outreach based on need.

WORKS VENDOR MANAGEMENT SYSTEM

Take control of your contract labor staffing for better results across all your talent sources.

Whether you use a Managed Service Provider (MSP) or manage staffing in-house, Works Flex provides your team better visibility and control over costs, quality, and fill rates, while eliminating data silos and inefficient manual processes.

• Mercy Hospital Center