HEALTHCARE SCHEDULING TOOLS

Not every area within a hospital or health system takes the same approach to scheduling shifts. Some do cyclic schedules, self-scheduling, on-call, etc., and some do a combination of strategies. No matter what you do, Smart Square has you covered.

• Cyclic Scheduling: Application of repeatable patterns
• Self-Scheduling: Selection of shifts to build core staff schedules
• Pre-Posting: Posting and selection of open shifts requiring manager approval
• Open Shift Management: Automated and patented open shift management and incentive program
• On-Call Scheduling: Supports pre-scheduled on-call needs, including on-call self-scheduling
• Rapid Shift Recruit: Text-based recruiting platform for fast-approaching shifts

BUSINESS INTELLIGENCE TOOLS

Smart Square provides access to timely, actionable information. This ensures managers are empowered to spot the emergence of negative trends and make adjustments to fix the problems.

It also gives all of leadership a single source for data, or as we call it, a single version of the truth.

• Schedule Dashboard: Allows managers to evaluate staffing outcomes and trends, helping to pinpoint opportunities for additional focus, such as overtime.
• Financial Dashboard: Provides daily productivity outcomes, comparing actual worked hours to budgeted hours and costs for both variable and fixed hours.
• Variance Dashboard: Blends the Schedule and Financial Dashboards, providing the reasons behind the variances between scheduled and actual hours worked, helping managers identify trends such as staff members clocking in earlier or staying later than their scheduled time.

• Ballad Health
• Nebraska Health
• Penn State Health 
• University of Kansas Health System
• SSM Health

Vendor Management Systems

Take control of your staffing with a Vendor Management System (VMS) that administers the procurement of nursing, allied, locum, IT and non-clinical professionals. Our VMS solutions are customizable to your enterprise, providing solutions to your staffing challenges. Our three distinct solutions feature robust technology platforms that automate hiring processes, reduce administrative burden, and increase the chance that new hires are a quality profile match.

• MSP enablement
• Open Talent marketplace

Scheduling and Staff Planning

Accurately plan your workforce needs for the next 120 days instead of only next shifts. With Smart Square®, schedules are determined by the historical trends, seasonal fluctuations, and other factors that influence your department or unit, not some generic statistical model.

Virtual Care Solutions

Our easy to use cloud-based technology enables healthcare professionals the ability to virtually practice, providing patients with access to primary, acute and post-acute providers. Our virtual care solutions allow for timely, quality care in a more convenient manner.

Workforce Analytics

On top of scheduling software that uncomplicates the process, our workforce planning dashboard provides key HR, financial, and operational metrics to help you make sound decisions on talent resources. With this key information, you’ll drive better outcomes (patient satisfaction, safety, employee retention, cost reduction).

• Baptist Health Montgomery
• Nebraska Medicine
• NY Presbyterian
• Roswell Park Comprehensive Cancer Center
• Temple Health
• Trinity Health of New England