Tailor-Fit Schedule Automation

Maximize scheduling efficiency with highly configurable automation that mirrors each plant and unit’s operation.

• Support industry-specific scenarios such as production line changes, job rotations, emergency response team assignments, and turnarounds.
• Automate scheduling steps matching internal procedures and union agreements.
• Generate schedules with your operation areas, crew, and shift pattern structures.
• Auto-block violations against employment laws, union contracts, fatigue rules, and internal policies.

Proactive Worker Engagement

Improve worker satisfaction and retention with flexible, fair, and transparent schedules.

• Track and accommodate employee schedule preferences.
• Allow eligible workers to volunteer, pick up, trade, or decline new shifts on demand.
• Distribute overtime fairly based on overtime balance, seniority, job classification, shift refusal history, etc.
• Offer workers secure web and mobile access to check schedules, pick up shifts, request leave, and more.

Agile Change Management

Fill last-minute coverage gaps quickly with qualified, available, and willing workers using a plethora of day-of management tools.

• Spot coverage gaps with a single view of staffing levels across all operating areas.
• Backfill openings swiftly with an on-demand list of available and qualified workers.
• Assign contingent labor to supplement staffing via volunteer signup, bidding, immediate shift pickup, and more.
• Notify workers about schedule changes and promote new shifts with automated calls, emails, SMS, and mobile notifications.

Continuous Coverage Optimization

Create more coverage possibilities with intelligent scheduling suggestions powered by a robust, always-on optimization engine.

• Shuffle scheduled workers before resorting to overtime and agency staffing.
• Split shifts into segments to accommodate flex pools with varying availability.
• Reassign underutilized workers to understaffed areas automatically.
• Prioritize assigning workers with the lowest overtime cost implications.
• Rotate job assignments to maintain workers’ skills proficiency across multiple posts.

Effective Labor Demand Planning

Plan and scale staffing demand to meet production and service targets with confidence.

• Convert production and service targets into jobs, shifts, and skill-mix requirements.
• Ensure an adequate pool of workers for backup contingency with on-call scheduling, volunteer signup, and more.
• Add, extend, split, or remove shifts on demand as staffing demands fluctuate.
• Forecast long-term labor demands with advanced predictive capabilities.

Integrated Leave Management

Streamline leave approval processes and backfill vacancies swiftly with built-in absence management tools.

• Allow workers to submit leave requests and view their leave balance in real-time.
• Enforce leave approval criteria such as leave allowances, staffing levels, and more.
• Support company-specific policies surrounding paid and unpaid leaves, protected leave days, and more.
• Update schedules instantly and backfill openings upon approval of leave requests.

Seamless Timesheet Management

Capture work hours and pay codes accurately to reduce payroll errors.

• Allow workers to submit timesheets online.
• Auto-validate timesheet entries for errors and deviations.
• Automate timesheet approval and amendment workflows.
• Map and populate the correct pay codes for payroll export.

• Medline

Ringo’s Vendor Management System (VMS) is built specifically for healthcare organizations to streamline staffing operations, automate compliance, and improve workforce efficiency. The vendor-neutral, AI-powered platform centralizes scheduling, credentialing, invoicing, and reporting—reducing administrative burden, controlling labor costs, and improving fill rates. Below are some key ways Ringo helps healthcare systems and staffing partners optimize their operations:

• Procuring Contract Healthcare Staff: Ringo’s VMS centralizes the procurement of contract clinicians and staff across multiple vendors. Healthcare organizations gain visibility, improve response times, and ensure full compliance with regulatory standards.
• Rate Card Management & Cost Optimization: Standardize labor costs through automated rate card management and approval workflows. Ringo helps maintain pricing consistency across departments.
• Automated Job Distribution: Post once, reach many. Ringo automatically distributes open roles to approved vendors—reducing manual work, increasing competition, and improving fill rates.
• Automated Timekeeping & Approval: Eliminate manual time entry errors through automated tracking and approval workflows. Ringo ensures accuracy for both staff and vendor submissions.
• Consolidated Staffing Vendor Invoicing: Simplify billing by consolidating all vendor invoices into one transparent statement. Finance teams gain accuracy, visibility, and audit-readiness.
• Invoice Compliance Audits: Automate compliance checks to ensure all invoices match contract terms and approved timecards—helping prevent overbilling and maintain vendor accountability.
• Shift Scheduling & Forecasting: Predict staffing gaps and automate shift scheduling using AI-driven forecasting to reduce overtime and ensure optimal coverage.
• Rate Card Management & Cost Optimization: Standardize labor costs through automated rate card management and approval workflows. Ringo helps maintain pricing consistency across departments.
• Credentialing & Compliance Management: Centralize and track licenses, certifications, and credentials with automated alerts for expirations—keeping organizations audit-ready.
• Workforce Analytics & Reporting: Gain real-time insights into vendor performance, labor costs, and fill trends for data-driven workforce planning and improved ROI.
• Vendor Performance Evaluation: Evaluate vendors based on fill rates, compliance, and responsiveness to identify top performers and strengthen accountability.

• Site Directors & Operations Managers: Oversee staffing levels, vendor performance, and budgets through centralized dashboards that improve visibility and efficiency.
• Staffing Firms & Vendor Partners: Access open roles in real time, track performance, and manage placements transparently through Ringo’s vendor-neutral platform.
• Hiring Managers & Department Leads: Simplify job posting, approval, and tracking to accelerate hiring and ensure department coverage with qualified talent.
• Finance & Compliance Teams: Consolidate vendor invoices, automate audits, and maintain full billing accuracy and compliance visibility.
• Chief Operating Officers (COOs): Streamline workforce operations, automate reporting, and improve vendor accountability across the enterprise.
• Human Resources Leaders: Automate credentialing, onboarding, and compliance workflows to enhance accuracy, reduce manual work, and retain staff.
• Information Technology (IT) Directors: Integrate Ringo’s Vendor Management System with internal systems like HRIS, payroll, and scheduling tools while maintaining data security.
• Chief Financial Officers (CFOs): Gain transparency into contract labor costs, enforce budget discipline, and optimize vendor partnerships for financial efficiency.
• Medical Group Administrators: Coordinate staffing across specialties and locations, ensuring the right clinicians are placed efficiently and compliantly.
• Risk Officers: Monitor expiring credentials, maintain up-to-date documentation, and automate tracking to reduce regulatory risks.