Tailor-Fit Schedule Automation

Maximize scheduling efficiency with highly configurable automation that mirrors each plant and unit’s operation.

• Support industry-specific scenarios such as production line changes, job rotations, emergency response team assignments, and turnarounds.
• Automate scheduling steps matching internal procedures and union agreements.
• Generate schedules with your operation areas, crew, and shift pattern structures.
• Auto-block violations against employment laws, union contracts, fatigue rules, and internal policies.

Proactive Worker Engagement

Improve worker satisfaction and retention with flexible, fair, and transparent schedules.

• Track and accommodate employee schedule preferences.
• Allow eligible workers to volunteer, pick up, trade, or decline new shifts on demand.
• Distribute overtime fairly based on overtime balance, seniority, job classification, shift refusal history, etc.
• Offer workers secure web and mobile access to check schedules, pick up shifts, request leave, and more.

Agile Change Management

Fill last-minute coverage gaps quickly with qualified, available, and willing workers using a plethora of day-of management tools.

• Spot coverage gaps with a single view of staffing levels across all operating areas.
• Backfill openings swiftly with an on-demand list of available and qualified workers.
• Assign contingent labor to supplement staffing via volunteer signup, bidding, immediate shift pickup, and more.
• Notify workers about schedule changes and promote new shifts with automated calls, emails, SMS, and mobile notifications.

Continuous Coverage Optimization

Create more coverage possibilities with intelligent scheduling suggestions powered by a robust, always-on optimization engine.

• Shuffle scheduled workers before resorting to overtime and agency staffing.
• Split shifts into segments to accommodate flex pools with varying availability.
• Reassign underutilized workers to understaffed areas automatically.
• Prioritize assigning workers with the lowest overtime cost implications.
• Rotate job assignments to maintain workers’ skills proficiency across multiple posts.

Effective Labor Demand Planning

Plan and scale staffing demand to meet production and service targets with confidence.

• Convert production and service targets into jobs, shifts, and skill-mix requirements.
• Ensure an adequate pool of workers for backup contingency with on-call scheduling, volunteer signup, and more.
• Add, extend, split, or remove shifts on demand as staffing demands fluctuate.
• Forecast long-term labor demands with advanced predictive capabilities.

Integrated Leave Management

Streamline leave approval processes and backfill vacancies swiftly with built-in absence management tools.

• Allow workers to submit leave requests and view their leave balance in real-time.
• Enforce leave approval criteria such as leave allowances, staffing levels, and more.
• Support company-specific policies surrounding paid and unpaid leaves, protected leave days, and more.
• Update schedules instantly and backfill openings upon approval of leave requests.

Seamless Timesheet Management

Capture work hours and pay codes accurately to reduce payroll errors.

• Allow workers to submit timesheets online.
• Auto-validate timesheet entries for errors and deviations.
• Automate timesheet approval and amendment workflows.
• Map and populate the correct pay codes for payroll export.

• Medline

Bee Well Pediatrics in El Paso Texas continually seeks to innovate and integrate in order to provide access and continuity of care. Bee Well Pediatrics implemented Rhinogram for its ability to reach and engage patients even at a distance, while also integrating into existing workflows and processes, and auto-populating the electronic health record systems to optimize and integrate with existing workflows. 

When a child gets sick or has an accident, time is of the essence. Parents want to get their children seen by a doctor without having to wait weeks for an appointment or miss an afternoon of work or school because of long wait times. 

In a study of 21 million outpatient visits, researchers found that more than one-fifth of doctor’s visits had wait times longer than 20 minutes and Medicaid patients were more likely to wait even longer. In El Paso, patients face the longest wait times in the country–just under 27 minutes. Across the nation in major and mid-sized metropolitan areas, scheduling a new patient appointment takes an average of 24 days to be seen.

For Bee Well El Paso Pediatrics, integrating Rhinogram means treatment can be provided to patients wherever they may be leading to better care and better patient experience.

The average a patient spends in a pediatric office is more than 2 hours for a 15-minute appointment. Pediatric systems like Bee Well can better cater to the needs of busy parents and caregivers with Rhinogram and reduce wait times through virtual care options for busy patients and those who do not need to be seen in person. Parents can interact with pediatric systems safely and securely to complete every task across the patient journey digitally: 

• Initiate an SMS/MMS text message to the Pediatric system's main phone number to ask questions and initiate a new patient appointment without having to make a phone call. 
• Receive, complete, and digital intake forms automatically from the system via SMS/MMS text link and can complete intake forms on their mobile device with as little as one bar of cell service, and without having to take the added step of logging into a portal, download an app, print out forms or complete them by hand. 
• Receive appointment reminders and utilize self-service rescheduling.
• Check in remotely, remain safely within a virtual waiting room, and receive instructions to go to their exam room on the day of the appointment. 
• Message real-time with the administrative and care team and participate in virtual video care interactions vs in-person. 
• Receive and reference aftercare instructions, initiate a text with follow-up questions, and follow-up appointments, receive ongoing education and campaign blasts, and complete payments via RhinoPay. 

Pediatric system, medical facilities, clinical care, and administrative team members, patients, authorized family members, caregivers, and 3rd-parties.